Comprehensive HOA & Condo Management Services
From resident communication to financial oversight — choose Platform for AI-powered self-management, or Managed for a full-service AI + expert team.
Platform
Self-managed with AI
All core services below are included. Your board handles reviews, approvals, and vendor decisions.
Managed
AI + Dedicated HOA Expert
All core services below are included, plus your dedicated HOA expert handles day-to-day operations, vendor coordination, and escalations.
Resident Communication & Requests
AI-powered 24/7 resident communication portal that answers common questions instantly and routes complex issues to the right person.
AI answers routine questions instantly. Your HOA expert handles sensitive or complex issues.
- ✓Instant responses to FAQs (parking, trash, amenities, rules)
- ✓Maintenance request tracking with status updates
- ✓Architectural request submission and tracking
- ✓Violation reporting and documentation
- ✓Amenity reservations and calendar management
Automated Repair & Maintenance Workflows
From resident report to vendor dispatch to completed invoice — our AI agents run the full repair workflow end-to-end. Board members stop chasing status updates and start getting evenings back.
AI tracks work orders and schedules. Your HOA expert manages vendor relationships and emergencies.
- ✓Preventive maintenance scheduling and tracking
- ✓Emergency response coordination (24/7 human escalation)
- ✓Vendor bid collection and comparison
- ✓Work order management and completion verification
- ✓Common area inspections and reporting
- ✓Automated status updates to residents and board — no manual chasing
Board Support & Documentation
Reduce board workload with AI-generated meeting prep, automated compliance tracking, and comprehensive documentation.
AI generates reports, agendas, and drafts. Your HOA expert attends meetings and advises on decisions.
- ✓Daily/weekly summary reports for board members
- ✓Auto-generated meeting agendas and minutes
- ✓Architectural review workflow and approvals
- ✓Violation tracking and enforcement documentation
- ✓Resident newsletter and communication distribution
- ✓Document storage and searchable archive
Financial Oversight & AP Automation
AI-powered accounts payable — invoices are captured, coded, matched to work orders, and queued for board approval automatically. Licensed CPAs stay close to the numbers; your board approves with confidence.
AI tracks assessments and flags variances. Licensed professionals and your HOA expert handle the numbers.
- ✓Assessment collection and tracking
- ✓Automated AP workflow — invoice capture, matching, and board approval routing
- ✓Accounts receivable management and payment tracking
- ✓Budget preparation and variance reporting
- ✓Reserve study coordination
- ✓Annual audit facilitation
- ✓Delinquency management (with attorney partnership)
Bulk Services Administration
Manage bulk internet, utilities, insurance, and other community-wide services with centralized coordination.
AI coordinates billing and renewals. Your HOA expert negotiates contracts and resolves disputes.
- ✓Bulk internet service coordination and billing
- ✓Utility account management (water, sewer, garbage)
- ✓Insurance policy management and claims support
- ✓Vendor contract negotiations and renewals
Community Forum & AI Newsletter
A moderated space for neighbors to connect, plus an AI-drafted monthly newsletter built from your community's real activity. Board-safe by design, human-approved before anything goes out.
AI drafts newsletters and surfaces forum items that need board attention. Your board reviews and approves.
- ✓Resident forum for community discussion, events, and neighbor-to-neighbor help
- ✓AI moderation flags anything requiring board attention (disputes, rule questions)
- ✓Monthly newsletter auto-drafted from meeting minutes, maintenance updates, and upcoming events
- ✓Board reviews and approves before send — every edition is human-approved
- ✓Searchable archive of every newsletter and forum discussion
See how AI and a dedicated HOA expert work together for your community.
Every community is different. Let's discuss a custom plan that fits your specific requirements and budget.